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Personal Assistant

Time Commitment: 15-20 hours/week

Location: New York, NY

Job Description: We are looking for someone who is jaw-droppingly organized. If you are obsessed with color-coding, meeting wonderful humans, and keeping a perfect to-do list, then this job is for you JUV is looking for a personal assistant who is hardworking, detail-oriented, driven, and loves working with people. This role will need someone who has the ability to handle multiple long-term and short-term projects, meet deadlines, and provide daily administrative and project support to the Chief Executive Officer. Reporting directly to our CEO, this individual must love to take initiative and must commit to being 5 steps ahead of the game. Our company is constantly growing and on the move, we need someone that will tie together all the loose ends that are left. The PA must be comfortable handling and filing sensitive client and personnel information on a daily basis. Although this role is part-time, there is potential to grow.

Required Skills:
We are far less concerned about what school you went to, what your GPA is/was, or if you have a certain number of years of experience in a certain sector. We are far more concerned with you who are as a person, how you will be able to excel in this role, and if your passions align with this role. Essentially, we are looking for:
– Someone who gets giddy at the thought of color-coding calendars to make them perfectly neat.
– Someone who is passionate about the power of young people.
– Someone who loves stalking random niche accounts on Instagram.
– Someone who has some graphic/aesthetic abilities in terms of making decks/basic graphics.
– Someone who knows how to use Google Drive well — Google Spreadsheets are our best friend.
– Someone who will challenge us to all work better/smarter.
– Someone who knows ~internet~.
– Someone who can write, speak and communicate with ease.
– Someone who wants to work hard to build JUV.
– Someone who loves working with new people every day.
– Somebody we can trust with all the details that make our company move forward.

Responsibilities: The consistent responsibilities for the PA will include, but are not limited to:
– Supporting the CEO by scheduling calls, managing calendars, and organizing emails, client lists, and important documents.
– Support the CEO in all Ad Hoc administrative tasks.
– Providing general administrative support to the team including scheduling internal and client meetings, reserving space, making travel arrangements, and managing the office space.
– Mail all outgoing JUV mail/packages and check mailroom/packages daily.
– Helping the JUV team prepare for client and internal meetings, creating meeting agendas, and recording detailed minutes from the meetings.
– Assist with printing, faxing, and scanning vital client and personnel documents.
– Coordinating meetings, events, retreats, and other relevant team gatherings.
– Maintaining and organizing all shared drives, documents, and spreadsheets.
– Keep the JUV team organized and on task for all projects.